No cloud · Local · 100% GDPR-compliant

The smart co-pilot for psychotherapy

Save 5.5 hours every week with automated, legally compliant documentation. Fully local, no cloud.

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5.5hSource
Saved / week
3 minSource
Docs per session
0
external servers
VIVAM GUIDE Dashboard
How it works

From session to finished documentation in 4 steps

Simple workflow, maximum time savings. No technical knowledge required.

1

Record the session

VIVAM records discreetly. Your patients barely notice it, because the microphone is unobtrusive and high quality.

2

Automatic transcription

While you provide therapy, VIVAM transcribes in the background. The recording is deleted immediately afterwards.

3

AI structuring

VIVAM creates a structured summary covering history, findings, intervention and progress. All automatically.

4

Your final approval

You review, adjust if needed and give your approval. 3 minutes in total instead of 15 minutes.

The problem

You're a therapist, not a bureaucrat.

Over 5 hours per weekSource currently go into documentation. While millions wait for a therapy spot, you spend almost an entire day per week on administrative work.

Wasted time

An average of 15 minutesSource per session just for documentation. With 20 sessions per week, that's 5 hours of pure administrative work.

Risk of errors

Handwritten notes can be illegible, and memories recalled later are incomplete. The risk of documentation errors is real.

Risk of burnout

The administrative burden contributes significantly to the high burnout rate in therapeutic professions. You wanted to heal, not administrate.

"I've spoken with many colleagues. Secure, fast and complete documentation in psychotherapy is on everyone's mind. Vivam aims to solve it."
Dr. Augustin, medical psychotherapist
FAQ

Frequently asked questions

Everything you need to know about VIVAM GUIDE.

Yes, 100%. VIVAM uses local AI. All data is processed exclusively on your local hardware. There is no cloud, no external servers. The audio recording is deleted immediately after transcription.
The complete installation takes under an hour and is done conveniently via remote access. We send you preconfigured hardware, set up the software together with you remotely at the agreed appointment, and train you personally. You do not have to set up anything technical.
VIVAM GUIDE costs €99 gross per month with annual payment (€1,188 per year) or €120 gross per month with monthly payment – in each case for the first treatment room. Every additional room costs €79 per month. The hardware (Mac Mini + microphone) is always included. The first month is free – you pay nothing and can cancel at any time.
Absolutely. Recording only takes place with explicit consent. You can object at any time. Alternatively, you can dictate documentation afterwards by voice input. GUIDE takes care of the rest.
You always have the final say. VIVAM creates a draft that you review in 2–3 minutes and correct if needed. The system learns from your corrections and continuously gets better.
Yes, fully offline-capable. Everything runs locally on the Mac Mini. An internet connection is not required.
Contact

Have more questions?

Feel free to send us a message. We'll get back to you promptly.

info@vivam.io
Jülicher Str. 209 Q-S, 52070 Aachen

Sources

  1. Time saved per week through automated therapy documentation: VIVAM GmbH, Internal survey (own measurement in everyday practice use), 2025
  2. Documentation time per session with VIVAM GUIDE: VIVAM GmbH, Internal survey (own measurement in everyday practice use), 2025
  3. Documentation time per session without VIVAM (derivation: approx. 5.2 hrs/week across about 20 sessions ≈ 15 min): Zentralinstitut für die kassenärztliche Versorgung (Zi), via Deutsches Ärzteblatt, Zi practice panel: therapists spend 5.2 hours per week on documentation (45-hour week), 2015
  4. Documentation workload per week – highest value alongside anesthesiologists: Zentralinstitut für die kassenärztliche Versorgung (Zi), via Deutsches Ärzteblatt, Zi practice panel: psychotherapists work a 45-hour week, 2015